Fingerprinting Record-Keeping Policy
Effective Date: 01/01/2025

Trusted Identity Partners ("Company," "we," "our," or "us") is committed to maintaining accurate and secure records for all fingerprinting services provided. This policy outlines the procedures for collecting, storing, and disposing of fingerprinting records in compliance with applicable laws and industry standards.

1. Collection of Fingerprinting Data

  • Fingerprint data is collected only for authorized purposes as permitted by state and federal regulations.

  • Clients must provide valid government-issued identification before fingerprinting services are performed.

  • All fingerprinting transactions are recorded, including:

    • Client’s full name and contact details.

    • Date and time of fingerprinting.

    • Purpose of fingerprinting and agency requesting it.

2. Storage and Security of Fingerprint Records

  • Fingerprint records are stored in a secure system that complies with data protection regulations.

  • Access to fingerprint records is restricted to authorized personnel only.

  • Digital records are encrypted and stored on secure servers with access controls.

  • Physical records, if maintained, are stored in locked file cabinets within a restricted area.

3. Retention Period

  • Fingerprint records are retained only for the duration required by applicable laws and agency guidelines.

  • After the required retention period, records will be securely deleted or destroyed to prevent unauthorized access.

  • Current company policy is to retain fingerprint records for 30 days.

4. Disclosure and Access

  • Fingerprint records will not be shared with unauthorized third parties.

  • Records may only be disclosed to requesting agencies, law enforcement, or as required by law.

5. Disposal of Records

  • Digital records are permanently deleted using industry-standard data-wiping techniques.

  • Physical records are shredded to ensure complete destruction.

6. Compliance

  • Any suspected breaches of record-keeping protocols must be reported immediately to the designated compliance officer.

7. Amendments

We reserve the right to update this Fingerprinting Record-Keeping Policy as necessary to reflect changes in laws and best practices. Any updates will be communicated accordingly.

8. Contact Information

For questions regarding this policy, please contact:

Trusted Identity Partners
211 N Florence St, Ste 2
Casa Grande, AZ 85122
520.728.9615
www.trustedidentitypartners.com